Thursday, August 15, 2013

Mails while leaving the organizations I have worked with

Thanks and goodbye!

All,
 
As you might know, today is my last day at Lehman and I want to take the
opportunity to thank you all for the great cooperation and support over
the last 12 months. After a brief stint of just under a year in the
corporate world, I have decided to pursue further studies. It has been a
pleasure to work for Company and with such dedicated and talented people,
I truly hope our paths do cross again.
 
Below, I have enclosed my contact details.  Please stay in touch!
 
All the best, and take care.
 
Thanks,
Name
Email-id
Phone number
---------------------

Thanks and goodbye!

All,

As you might know, my internship ends today and I want to take the opportunity to thank you all for making the summers a great experience for me. I have learnt a lot over the last 2 months, things which would be useful throughout my career. It has been a pleasure to work for Company and with such dedicated and talented people, I truly hope our paths do cross again.

Below, I have enclosed my contact details.  Please stay in touch!

All the best and take care.

Thanks,
Name
Email-id
Phone number

-------------------------

Dear All,

As you might know, today is my last day at the firm and I want to take the opportunity to thank you all, for the great cooperation and support over the last year and a half. After a brief stint in Consulting, I have decided to make a career switch.

I have learnt a lot during my stint at the firm, things which would be useful throughout my professional life. It has been a pleasure to work for Company and with such dedicated and talented people, I truly hope our paths do cross again.

Below, I have enclosed my contact details.  Please stay in touch!

All the best and take care.

Thanks,
Name
Email-id
Phone number



Mail from my co-boss in my first job


Ash

You have been a phenomenal member of the team.  You had among the steepest learning curves of anyone whom I have had the pleasure of working with. You (with some help) set out some goals for the year that were a stretch to say the least.  You more than met them.  You have an ability to analyze oil markets that is superior to people with many years of experience. You have really taken to the subject matters with which we deal and they have clearly seized your imagination. 

You have an incredibly promising career before you and whether you return to Company or go elsewhere you will be able to count on my support and highest possible recommendation.

You are seeking feedback on areas where you could work harder.  There is only one that comes to my mind -- oral presentations.  You need coaching in this area to help you overcome your natural modesty and shyness.  That requires both training and experience and I hope you get the former at graduate school.  If we were in closer proximity we could help you with this as well.

E

Parting mail to my first boss in my career and his reply

Hi,
 
Sometime back you had asked me for my view on the whole setup of our group and what things are working and things which required improvement. So, here are my two cents on this.
 
First and foremost, you are the best boss that anybody can ask for. I sometimes feel it is kind of unfortunate that you were my first boss, as I would naturally be comparing all my futures bosses with you and I seriously doubt if any of those guys would be anywhere close to you. You are the best when it comes to managing people and your commitment towards the group (supported by your actions and efforts) is unquestionable. While deciding between IIMA and my job one of the important things in my pro-Company list was that my manager was a person like you. Be it terms of publishing of names, or lead coverage from within our group, or mobility, your efforts were greatly appreciated by the group and everyone benefitted from them.
 
You handpicked gems from various places to make a necklace which we called Equity Research - India. The team was perfect and being managed by someone of your caliber made it amongst the best teams one can find. There was little or negligible office politics and other vices which, I suppose, are common elsewhere.
 
One of the good aspects of the team was that the individuals were working in different sectors. Personally, I felt that this diversity was very helpful in getting knowledge about different sectors. At the same time, it would be helpful if people belonging to the same/similar sector (as oneself) are within the group so that things relevant to one's sector could be discussed.
 
There was no dearth of learned people in the group. I got to learn a lot from Shuklaji and other team members and in general, everyone was approachable and ready to help. I felt that a lot of the group members were fully committed to their work and enjoyed working even if there was no sword hanging.
 
Now for some things which could be looked into. As you know, I do not have much work experience and so a few points may not seem as relevant to you. However, I felt I should write everything I feel and leave things for you to discard.
 
In general, there is a lot of transparency in terms of the policies, decisions etc. However, there is always scope for improvement when we talk of transparency. For e.g., it is inevitable that people would leave the group and new people would join. If someone is about to leave, I feel that, if possible, the team should know details about the same. I understand that this is not so simple and not always possible but whenever feasible, the group should be made aware (just as it happened in my case, though my case was slightly different as I am going for further studies).
 
Though within our group, things are great, the story is little different when we want to talk about other groups (with whom we have to interact). I am talking about Finance, HR, IT etc. For e.g., a person travelling is not as much concerned about his travel, accommodation as he/she is concerned about completing the T&E for the travel and submitting the documents within deadlines (a little exaggerated), which do not care if the person is still travelling and would not be able to submit the documents. A lot of effort has to be put into things which have a lot of room for simplification. I am not sure what/if we can do anything about this, but the main point is that people should be approachable, understanding and should reciprocate on issues raised, rather than ignoring things or passing the buck. I am not saying that the entire system is pathetic but there are bottlenecks (sometimes in the form of individuals) which can be removed/tackled.
 
Within our group, for administrative issues, things can be more streamlined if set procedures are in place. However, I believe this would happen with time and there is some lack of manpower to get this done immediately.
 
Finally, in terms of the weekly meetings, while the idea is good for improving presentation skills etc., people look less interested. I suppose, something like a NY morning meeting the Commodities team used to have can be better, wherein everybody speaks for a minute or so and gives the main things which happened in their field/sector and what are they working on.
 
I apologize for the long email, but thought I should present my point of view. I hope you will look at this mail as a constructive feedback and forgive me if you feel that I have crossed the line somewhere.
 
Also, it would be great if you can provide me some feedback about things which went right/wrong, things which I could have done better and aspects which I should concentrate on.
 
Thanks much for everything,
Ashutosh

--------------------------------------------
Reply


Ashu, thank you - it was one of the best compliments I have ever received in my job and if I'm able to make even half as much impact on people around me as you say, then I would have consider myself effective.
 
On you, all the feedback has been hugely positive- whether today from T via E or earlier, you have impressed all of us with your sincerity and hardwork. You were and I'm proud to say so, my handpicked hire from delhi and I am delighted by your success. Frankly, if you had not been selected for iim abd, I would have been disappointed as I had been expecting it. 
 
I'm sure you will come out with flying colours, do keep us posted and we would be delighted if you come back to Lehman after two years- preferably in our global offices.
Best

Thursday, July 25, 2013

Forgiveness as a business tool

http://www.vccircle.com/news/general/2013/07/25/forgiveness-business-tool

Forgiveness as a business tool

BY  MANFRED KETS DE VRIES & JANE WILLIAMS
Forgiveness can make us a better person but does it make a better leader? An eye for an eye for an eye for an eye…ends in making everyone blind. (Mahatma Ghandi)
The knee-jerk reaction of too many people in leadership positions when they feel wronged is righteous indignation and the urge for revenge. But one factor that sets truly transformational leaders apart from the run-of-the-mill is the ability to forgive - to let feelings of anger, resentment and blame fall away and become something constructive.
Great leaders know the art of reconciliation.
“Truly transformational leaders are acutely aware of the cost of animosity,” notes Manfred Kets de Vries, INSEAD Distinguished Professor in Leadership Development and Organisational Change. “They realise the havoc that can be created by an unforgiving attitude… holding grudges is a form of arrested development; it holds people back.”
“Many organisations today are like gulags. People are anxious, there’s a lot of paranoia. [But] what should be remembered is that people who don’t make any mistakes don’t do anything. They’re too busy covering their backs. They’re not going to try anything new.”
In organisations where you know that if you make a mistake you’re going to be fired, there is a culture of fear which stifles productivity, he notes.
“Leaders who can tolerate mistakes, who see them as learning opportunities, are those who create a great corporate culture.”
“Forgiveness offers people the chance to take risks, to be creative, to learn and to grow their own leadership capabilities,” Kets de Vries continues. “Holding onto resentment, bitterness and spite is not what transformational leadership is all about.”
Forgiveness, he claims, builds loyalty and good citizenship. People working in organisations that have been instilled with a forgiveness culture are more likely to make an extra effort, which has important consequences for the bottom line. It also helps transgressors to have a more positive outlook on the future.
Greatest example of forgiveness
Leaders today operate in settings in which strife is rife and, if left unresolved, could have severe implications for their organisation. But by walking the talk and encouraging a culture of forgiveness, leaders promote an organisation which looks to the future.
In his paper “The Art of Forgiveness: Differentiating Transformational Leaders”, Kets de Vries highlights one of the most obvious examples of transformational forgiveness with his comparison of two very different African political leaders.
“When you fly over Zimbabwe you see a wasteland, when you fly over South Africa you see something very different: two leaders with very different attitudes towards forgiveness.
“If I ask my class which living political leader do you most admire, 95 percent say Nelson Mandela. When you ask why, the answer is forgiveness.”
At the end of South African apartheid and after 27 years in prison, Nelson forgave his oppressors and encouraged many of his party’s members who clamoured for revenge to do likewise, telling them, “Forgiveness liberates the soul, it removes fear. That’s why it’s such a powerful weapon.”
In comparison, Robert Mugabe opted for bitterness, vindictiveness and hatred, against white Zimbabweans and the nation’s black citizens who opposed him. By encouraging supporters to forcibly occupy white-owned commercial farms Zimbabwe, once the bread basket of southern Africa, became the poor house. Under his rule, unemployment rose to between 70-80 percent, life expectancy fell. In mid-November 2008, Zimbabwe's peak month of inflation is estimated at 6.5 sextillion percent—making the national currency basically useless. A “clean-up campaign” targeting the slums where his most hardened opponents resided left 200,000 homeless.
Letting go of the grudge
It may seem impossible forgiving someone you believe has slighted or taken deliberate action against you. But the price for bearing a grudge can be high.
“While it may appear easier to hate than to forgive, revenge is so consuming that pretty soon hatred takes over from all other emotions, creating a life governed by endless cycles of resentment and retaliation.”
Numerous studies have shown that bitterness and hatred create stress disorders, negatively affect the immune system and are positively correlated with depression, anxiety, neuroticism and premature death.
“In comparison,” says Kets de Vries, “taking the high road of forgiveness contributes to greater spiritual and psychological well-being, lower anxiety levels, less stress, lower blood pressure and lower risk of alcohol and substance abuse. People who forgive more readily also tend to have fewer coronary health problems.”
Learning to forgive
Lives are not calm flowing rivers. Relating to others whether friends, strangers or family members is always accompanied by the risk of being hurt. And with business today relying heavily on networking and interpersonal relationships, the risk of being offended is high.
We cannot change what has happened; there is no “delete button” for the past. So the crucial questions are how we choose to deal with transgressions and how we metabolise the feelings, warns Kets de Vries.
Leaders can work on certain traits to enhance their ability to forgive but there is always a delicate equilibrium between nature and nurture.
“One element that can help is having empathy, the ability to put ourselves in others’ shoes. Why are certain things happening? Why did that person do that? Can you really imagine why, or is your mind so stuck there is no way you can?”
The other element is the degree of emotional control.
“When you get angry you can feel the anger rising in your body,” he notes.
“It’s important to recognise the feeling, to remember what happened last time it occurred, perhaps you blew up, refused to forgive and the situation got worse.”
“If you see something has happened, calm down and think about it. But don’t over-obsess. If you have harsh standards about what is right and wrong you can have a tendency to go over and over an error in judgment or perceived slight. You really add to the problem by too much rumination.
“The ability to forgive needs a certain amount of maturity,” he adds. “Think of Nelson Mandela in his prison cell for 27 years. He probably had a temper too but he learnt the need to modify it.”
Keeping it real
While true forgiveness is hard, pretending to forgive is easy. Saying “sorry” is merely a temporary measure that never really erases the permanent scar underneath.
Forgetting through repression of the problem is not the answer either. If the road to forgiveness appears to be halted or if the transgression has had such a devastating effect that it is impossible to move on, the time has come to seek professional help, says Kets de Vries.
“People struggling with forgiveness need to accept that life is a series of learning experiences and that all life’s encounters can make us wiser.”
Forgive but don’t forget
But forgiveness is not forgetting. Realistic forgiveness is about healing the memory of the harm not erasing it, he notes. “It is very different from condoning a transgression or excusing whatever unacceptable behaviour has occurred.
“Forgiving means not being a prisoner of the past. Truly transformational leaders like Mandela, Mahatma Gandhi and Aung San Suu Kyi seem to have figured this out. When we forgive we don’t change the past but we can change the future.”
(Manfred Kets de Vries is the INSEAD Distinguished Professor of Leadership Development & Organisational Change and also programme director of The Challenge of Leadership Executive Development programme, part of INSEAD's portfolio of executive education programmes. This article is republished courtesy of INSEAD Knowledge http://knowledge.insead.edu. Copyright INSEAD 2012.)